Landlord Intake Form — Pannasch Realtor

Full Legal Name (individual or entity name) *

Email Address *

Phone Number *

Preferred Contact Method

Call Text Email

Best Time to Reach You

Property Address *

Property Type *

How is title held?

Have you owned this property for more than 2 years?

Yes No Not sure

⏱ Rental Availability Timeline

When are you hoping to close on the leasing of this property?

💬 Rental / Leasing Goals

Understanding your leasing goals helps tailor pricing, marketing strategy, and tenant targeting.

Primary Reason

Additional context (optional, but helps)

Bedrooms (residential)

Bathrooms (residential)

Approximate Square Footage

Year Built

Notable Features or Recent Improvements

03A — Rent Roll

Enter each unit/tenant below. Add as many rows as needed.

Unit #	Beds	Baths	Sq Ft	Monthly Rent	Lease Type	Lease Exp.	Year Renovated	Occupancy

Total Units

Total Monthly Gross Rent

Current Vacancy Rate

Property Management

Professionally Managed?

Management Fee ($)

Management Fee (%)

Management Company Name (if applicable)

Rent Roll Notes (any units below market, pending renewals, etc.)

03B — Building & Warehouse Specifications

General Building

Total Building Sq Ft

Number of Floors

Building Class

Year Built

Year Last Major Renovation

Roof Type / Year Replaced

Construction Type

ADA Compliant?

Warehouse / Industrial Specs

Warehouse Sq Ft

Office Sq Ft (within building)

Retail / Showroom Sq Ft

Clear Height (ft)

Column Spacing

Clear Span?

Loading Docks

Dock Height

Drive-In / Grade-Level Doors

Overhead Door Heights

Floor Type

Floor Load Capacity

Crane / Hoist

Crane Capacity (if applicable)

Additional Building Notes

03C — Utilities, HVAC & Fire Safety

Utility Metering

Electric Metering

Gas Metering

Water / Sewer Metering

Water Source

Sewer Type

Electrical Service (amps)

3-Phase Power Available?

Average Monthly Utility Cost (owner-paid) (optional)

HVAC Systems

Heating Type

Cooling Type

HVAC Age

Separate HVAC per unit / tenant?

HVAC Service Contract?

Fire & Life Safety

Sprinkler System

Fire Alarm System

Fire Escape / Emergency Exits

Last Fire Inspection Date

Security System

03D — Parking, Environmental & Zoning

Parking

Total Parking Spaces

Parking Type

Parking Ratio (per 1,000 SF)

Assigned / Reserved Parking?

Additional Parking Revenue?

Environmental

Phase I Environmental Assessment Done?

Phase II Assessment Done?

Known Environmental Issues?

Flood Zone?

Zoning & Compliance

Current Zoning

Zoning Compliant?

Certificate of Occupancy Current?

DCA Approval (NJ Dept. of Community Affairs)

Open Permits or Violations?

Zoning / Environmental Notes

Is there a mortgage on this property?

Yes No — free and clear Not sure

Approximate Mortgage Payoff Amount (optional)

Your Price Expectation / Asking Price

Has this property been appraised recently?

Yes — within 12 months Yes — more than 1 year ago No

Management Expense ($) (monthly)

Management Expense (%)

Annual Property Tax

Annual Insurance Cost

Other Annual Expenses (maintenance, landscaping, etc.)

Is the property currently occupied by tenants?

No — vacant Owner occupied Yes — partially tenanted Yes — fully tenanted

Number of Tenants / Units (if tenanted)

Earliest Lease Expiration Date

Are you comfortable with a lockbox on the property?

Yes No — agent must be present Let's discuss further

Are there pets on the property?

No Yes

Will property be occupied during showings?

No — vacant Yes

✓ Form Submitted Successfully

Thank you! I'll review your property details and be in touch within one business day.
— Clayton Pannasch, Pannasch Realtor with Fairclough Realtors

Your information is confidential and used only to assist with your listing.